Privacy Policy
Company Petite Ile SRL (hereafter referred to as “Petite Ile”) does everything to protect your private life and guarantees that you can trust us with your personal information in total security.
Petite Ile manages your personal information at a certain and a tactful manner. Petite Ile undertakes all reasonable security measures (as well on technical as on organisational level) in order to avoid a loss, modification, non-authorized access, distribution to a third party and/or every other illegal treatment of your personal information.
We collect your personal information according to the applicable Belgian and European legislation, including the REGULATION (EU) 2016/679 OF THE EUROPEAN PARLIAMENT AND OF THE COUNCIL of 27 April 2016 on the protection of natural persons regarding the processing of personal data and on the free movement of such data, and repealing Directive 95/46/EC (General Data Protection Regulation or abbreviated “GDPR”).
For the purposes of this Privacy Policy the term “personal data” or “personal information” is defined as follows:
‘personal data’ means any information relating to an identified or identifiable natural person (‘data subject’); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person (art 4, 1) GDPR);
- Scope of the Privacy Policy
By means of this Privacy Policy Petite Ile aims to provide you with a clear and transparent explication about the personal data which are collected, about the purpose and the use of it and which persons you can contact with questions about this subject.
Petite Ile can always change or update this Privacy Policy considering comments of the persons involved or to present modifications in the manner of collecting the personal data.
- Collection of personal data
- When does your personal data is collected?
We collect your personal data when (non-exhaustively):
- you contact us through our different channels at your service.
- you share personal data, for example when:
- you subscribe to membership or 10 entries pass online or in person
- you make a reservation for a course or a session for yourself of for your child online or in person
- you subscribe for a course online or in person
- you buy products online or in person
When we ask your personal data, you have the right to refuse. In this case, we respect your choice. However, we cannot offer you our services without us knowing certain personal data.
- Which data is collected?
Petite Ile collects the following data:
- Personal data: name, first name, address, email address, phone number, date of birth ;
- Other necessary personal information for the subscription to a course and/or membership: bank account number, health conditions of the participant (i.e. if the participant has a certain condition and needs special intervention in case of an emergency)
- Why does Petite Ile collect the data?
Petite Ile collects and uses your personal data exclusively for the following specific and legal purposes:
Type:
name, first name, address, email address, phone number, date of birth.
Health conditions
bank account number
Pictures
Purpose:
To manage the subscriptions to the courses, memberships, 10 entries passes, stages
To meet legal and administrative requirements
To provide information about the courses, memberships, 10 entries passes, stages
To maintain safety of the participants
Judicial ground:
Necessary for the execution of the contract
Legal obligation
Legitimate interest
Consent
- Sharing personal data to third parties
- Partners
Petite Ile can share your personal data with third parties (federation, other clubs, etc) if this is necessary in order to, amongst other, manage transactions or offer you services which you have requested.
In this case your personal will be shared exclusively with the purpose to offer you these services according to this privacy policy.
- Legal obligations
Petite Ile can share your personal data if the law requires it or if Petite Ile considers this necessary to handle legal procedures or to answer to potential complaints.
- Yours rights regarding your personal data
You dispose of certain rights so that you have control about your own personal data which you shared. You can find more information below.
- Right to unsubscribe from advertisements
Every person has the right to unsubscribe from advertisements, information, proposals, offers for products or services from Petite Ile.
- Right to access, modify, restrict of processing and object (art 15, 16, 18, 19, 21, 22 GDPR)
You always have access to your personal data. If Petite Ile cannot provide you access to your personal data (for example for a legal reason), it must explain its decision.
You have moreover the right to ask Petite Ile to rectify inaccurate or incomplete personal data. You have the right to obtain restriction from Petite Ile to process your personal data.
You have the right to object at any time to processing of personal data automatically.
- Right to be forgotten (art. 17 GDPR)
In certain circumstances, you have the right to obtain from Petite Ile the erasure of personal data.
In this case you must however consider that you will no longer be able to use our services.
Your right to be forgotten is not absolute. We have the right to keep your personal data if that is strictly necessary, for example in the following situations:
For compliance with a legal obligation
For the establishment, exercise, or defence of legal claims.
- Right to withdraw your consent (art. 7 GDPR)
Your personal will be collected after you have given explicitly permission to do so. Thus, you have the right to withdraw your consent at any time.
This withdrawal can be made upon simple request addressed to Petite Ile.
- Right to data portability (art. 20 GDPR)
You will have, in certain conditions, the right to transmit your personal data to another data controller.
You shall have the right to have the personal data transmitted directly from one controller to another, when technically feasible.
- Execution of your rights
You can execute these right ordinarily and freely by sending us an email to the following address: hello@petite-ile.be
To be able to verify your identity, we request that you send us a copy of the frontside of your identity card.
- Security and storage of your personal data
- Security
Petite Ile shall implement appropriate technical and organisational measures to ensure a level of security to avoid a breach of access, use or distribution of your personal data.
Petite Ile guards your personal data exclusively in a secure and controlled environment which is not accessible to the public, except for the persons who are authorized access to execute their tasks.
The servers on which the personal data is stored will be situated in a controlled environment with limited access.
- Storage
Petite Ile shall not keep your personal data for no longer than necessary for the purposes for which the personal data are processed.
The actual duration of the storage is determined in function of the purposes of their management, considering the periods which are prescribed and the obligations for safeguard established in specific legislations (for example accounting/social legislation).
- Contact of complaints
Petite Ile acts as responsible controller of personal data that collects.
In case you have questions or comments about this Privacy Policy or the management of your personal data, you can take contact with us per mail: hello@petite-ile.be.
You can find more information about the Belgian Data Protection Authority on the following website : https://www.gegevensbeschermingsautoriteit.be/
Every complaint can be filed with the Belgian Data Protection Authority (art. 77 RGDP) : https://www.gegevensbeschermingsautoriteit.be/